Executive Assistant - CEO & General Counsel

Trivium Packaging is a global sustainability leader in metal packaging with more than 60 locations worldwide, nearly 8,000 employees, and an annual revenue of approximately €3.0 billion. Trivium serves a diverse range of customers in a variety of end markets such as food, seafood, pet food, nutrition, beauty and personal care, household care, and premium beverages.

Trivium wants to shape the industry and has embarked on an ambitious transformation journey. In the near term, focus is on building & upskilling the team, deciding where to play & how to win, and increasing financial performance by executing the Trivium Business System (commercial, operational, and supply chain excellence). Sustainability is embedded in our materials and in our actions. Trivium has ambitious sustainability targets and focuses exclusively on products that are infinitely recyclable. Our company sustainability journey has been awarded with a Platinum medal by EcoVadis, the world’s leading rating agent who allocated this award only to the top 1% of the >75000 companies reviewed. Sustainability is embedded in each and every function at Trivium, it‘s in our DNA. The global head office is at Amsterdam Airport; however, many people work in virtual teams from different countries. Our culture is results-driven, entrepreneurial, informal, and highly multicultural. Our people have a high degree of responsibility. 

Purpose of the role
Provides a wide range of administrative and general support duties to senior leaders in a responsible & confidential manner. Frequently communicates with senior-level internal and external contacts and is regularly exposed to confidential data. 

The position is primarily aimed at assisting the CEO, but will also include tasks for other management members e.g. the General Counsel & Corporate Secretary, organizing and coordinating meetings for the Supervisory Board, Audit Committee and other governance committees, managing complex travel arrangements, managing expenses, preparing reports, communication (phone, email, etc),administration etc. 

Dimensions of job / Responsibilities 
•    Organize meetings/events and manage complex travel arrangements.
•    Manage monthly company credit card and other type of travel expenses manually.
•    Prepares and distributes documents, reports, and confidential communications.
•    In agreement with the leader’s support, screen calls, emails, and letters & relay the relevant information to them
•    Ensure timely communication and monitors deadline.
•    Maintains discretion and high integrity with confidential information.
•    Supports expense policy processes and administrative tools (SAP, Diligent Board Books).
•    Takes minutes, monitors action points, and follows up as needed.

Core Values
•    Passion, Teamwork, Excellence

Key Performance Indicators 
•    High complexity in tasks and responsibilities. 
•    Timely, accurate support and effective handling of confidential matters. 
•    Efficient organisation of meetings and travel    

Business Contacts
•    Internal: CEO, sector management, Supervisory Board, committees. 
•    External: CEO’s contacts, travel providers

Education & Experience required   
•    HBO/ Bachelor in Business Administration, Executive Office Management or similar.
•    Preferably, 8+ years’ experience as Executive/Personal Assistant in an international & global environment
•    Customer focus, priority setting, proactivity
•    Business acumen and sensible understanding of the organizational structure & hierarchy
•    Adaptability to CEO’s working style, relationship building.
•    High level of tact, integrity, and hands-on approach.
•    Fluent in English and Dutch (verbal and written).
•    Advanced software skills (AI, Copilot, Salesforce, SAP, Office 365).
•    Experience with Diligent Board Books.
•    Ability to work under deadlines and time pressure.
•    Preferable knowledge of USA travel arrangements.
•    Ability to deal with complex & ambiguous situations & critical thinking

Language 
English Level of proficiency: Business  

BRINGING YOUR TRUE SELF TO WORK

To reach our goals, we know we need colleagues at all levels who are truly diverse in every way. That’s why we are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. Our customers come from a wide range of backgrounds, and so do our people and It’s business critical for us to ensure all our people have what they need to perform at their best and can be their true selves at work. #LI-Hybrid #LI-AG