HR & Payroll Administrator

Trivium Packaging is a global sustainability leader in metal packaging with more than 60 locations worldwide, nearly 8,000 employees, and an annual revenue of approximately €3.0 billion. Trivium serves a diverse range of customers in a variety of end markets such as food, seafood, pet food, nutrition, beauty and personal care, household care, and premium beverages.

Trivium wants to shape the industry and has embarked on an ambitious transformation journey. In the near term, focus is on building & upskilling the team, deciding where to play & how to win, and increasing financial performance by executing the Trivium Business System (commercial, operational, and supply chain excellence). Sustainability is embedded in our materials and in our actions. Trivium has ambitious sustainability targets and focuses exclusively on products that are infinitely recyclable. Our company sustainability journey has been awarded with a Platinum medal by EcoVadis, the world’s leading rating agent who allocated this award only to the top 1% of the >75000 companies reviewed. Sustainability is embedded in each and every function at Trivium, it‘s in our DNA. The global head office is at Amsterdam Airport; however, many people work in virtual teams from different countries. Our culture is results-driven, entrepreneurial, informal, and highly multicultural. Our people have a high degree of responsibility. 

The role

To provide professional, confidential and efficient HR administrative and coordination support to the HR Manager and the wider business. Frontline employee and line manager contact with included involvement in HR related projects. 

Core Responsibilities

Recruitment

• To support the business in a timely manner with recruitment needs (360 process), job description and advert creation, obtaining recruitment approval, sourcing appropriate candidates, right to work checks, through to offer, onboarding and probationary review coordination

Payroll

• Collation of payroll data to ensure an accurate monthly payroll on time in full
• Ensuring accuracy of placement within the time and attendance data
• Completing audit/approval checks in line with company procedures

Reporting

• Preparing reporting requirements as necessary, i.e., end of month stats, dashboard data, sickness reporting & other ad hoc requirements for task/activity/project completion

Documentation & System Maintenance

• Preparation of all HR related administration and coordination for employees, e.g., recruitment, probationary review, contractual changes, maternity/paternity (& other leave types), ad hoc letters, termination paperwork, notices and announcements
• Maintenance of accurate employee files & filing system (paper & electronic versions)
• Responsible for GDPR compliance of HR records held in line with legislation and local policy
• Maintenance of accurate HRIS records

Training

• Research ad hoc training provider requests as required
• Coordination/tracking of training documentation
• Arranging Training

Absence Management + Occ Health

• Sickness Absence reporting
• Collating return to works from line managers for sickness absences
• Ensuring compliance with policy and trigger points
• Supporting managers through procedures
• Occupational health coordination

Adhoc / Other

• Compliance with procurement policy/process for raising purchase orders of HR related spends
• Project involvement / support alongside HRM
• Supporting employees and business managers with all HR related queries and correspondence
• All other tasks commensurate with the grade and skills, as may be requested by the HR Manager or Country HR Manager, for which suitable training will be provided.  

Education & Training:

• Excellent IT skills – Microsoft Office (Word/Excel/Powerpoint etc) – Essential
• Excel – Vlookup
• HRIS System Experience (e.g SAP/Success Factors/ADP) – Desirable
• CIPD – Desirable

    Experience:

• Generalist HR Admin/coordination – Essential
• Manufacturing Industry Background in HR – Desirable
• Payroll – Desirable

Competencies:

• A proactive approach with a ‘can do’ attitude
• Customer Focused with a solution-based approach
• Excellent communicator
• Self-starter who can work on own initiative but also as part of a team
• Able to work to tight deadlines
• Able to develop good relationships
• Attention to detail and completer/finisher
• Awareness and adherence to the importance of maintaining confidentiality
• Willing to undertake further training as deemed appropriate

Closing date:             22nd January 2024

BRINGING YOUR TRUE SELF TO WORK

To reach our goals, we know we need colleagues at all levels who are truly diverse in every way. That’s why we are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. Our customers come from a wide range of backgrounds, and so do our people and It’s business critical for us to ensure all our people have what they need to perform at their best and can be their true selves at work. #LI-Hybrid #LI-AG