Junior Billing Accountant (Italian Speaking)

Trivium Packaging is a global sustainability leader in metal packaging with more than 60 locations worldwide, nearly 8,000 employees, and an annual revenue of approximately €3.0 billion. Trivium serves a diverse range of customers in a variety of end markets such as food, seafood, pet food, nutrition, beauty and personal care, household care, and premium beverages.

Trivium wants to shape the industry and has embarked on an ambitious transformation journey. In the near term, focus is on building & upskilling the team, deciding where to play & how to win, and increasing financial performance by executing the Trivium Business System (commercial, operational, and supply chain excellence). Sustainability is embedded in our materials and in our actions. Trivium has ambitious sustainability targets and focuses exclusively on products that are infinitely recyclable. Our company sustainability journey has been awarded with a Platinum medal by EcoVadis, the world’s leading rating agent who allocated this award only to the top 1% of the >75000 companies reviewed. Sustainability is embedded in each and every function at Trivium, it‘s in our DNA. The global head office is at Amsterdam Airport; however, many people work in virtual teams from different countries. Our culture is results-driven, entrepreneurial, informal, and highly multicultural. Our people have a high degree of responsibility. 

Purpose of the role: 

The primary purpose of the Junior Billing Analyst position is to deliver operational and performance excellence.

The billing analyst's responsibilities include coordinating with other departments to ensure all sales and orders are

accurately billed for, setting clients up for billing, issuing invoices, and ensuring invoices correspond with balance sheet reports.

Ensures all keys targets and objectives are met, and ‘right first time’ processes are adopted; deliver accurate, complete & timely billing services.

Operate the billing function, strictly following statutory requirements, company policies, SLA’s.

Your responsibilities: 

Relationship Management:

• Build and maintain relationship with internal and external business partners and stakeholders.
• Understand and communicate billing issues to Trivium associates, as well as customers when necessary and as directed by Line Manager.
• Collaborate with other departments to ensure billing accuracy.
• Communicating with other departments, resolving issues, and providing clarifications.

Invoicing and Billing:

• Manage invoicing duties owned by the team are carried out in an efficient manner, support billing improvements & processes - including invoice delivery -, stakeholder management to reduce billing errors, in compliance with company Accounting Policy and related regions’ legal requirements.
• Ensure timely processing of invoices, credit/debit notes.
• Ensure Disputes/Claims are resolved efficiently.
• Processing customer invoices.
• Invoicing open orders and corrections, credit and re-bill, Forecasting Analytics.
• Monitoring discounts, rebates, processing automatic and manual invoicing process, 3rd party customer debit/credit notes, credit and re-bill processes.

Compliance and Documentation:

• Maintain transparent, accurate and standard billing notes.
• Maintain documentation as per internal controls & SOX/audit requirements.
• Ensure compliance with company Accounting Policy and related regions’ legal requirements.

Issue Management:

• Timely escalation of billing issues to Billing Supervisor in accordance with department guidelines.
• Ensure correct and complete closings.
• Ensure timely month-end closing, review adherence to timeliness and accuracy.

Reporting and Analysis:

• Ensure completeness of all reports timely and accurately as required.

Process Improvement:

• Represent a process improvement mindset, open to suggest ideas, proposals to further improve the effectiveness of the daily operation.

System Usage:

• Usage of the company ERP system (SAP) and customer portals (EDI, Ariba, SDI etc).
• Understanding of Company Chart of Accounts logic (AR).

Team Collaboration:

• Work as a team player to meet Account Receivable department goals.
• Execute/perform tasks given by the supervisor related to the job.

Verification:

• Verifying with other departments that orders have been fulfilled.

Transition Support:

• Supporting transition and standardization of billing activities to BSC.

This role will suit you if you have the following:

• Economics/Finance related Secondary Studies or bachelor’s degree (or in progress) required, studies in Economics is an advantage
• Fluent verbal and written communication skills in English
• Conversational communication skills in Italian
• Confident user of MS Office (Excel, Word)
• Solid knowledge and experience using ERP systems (e.g. Oracle, SAP)
• Continuous improvement mindset (LEAN Six Sigma is an advantage)
• Good analytical, research and problem-solving skills with keen attention to detail
• Strong sense of responsibility
• Excellent team player
• Supportive attitude and good interpersonal skill set
• Ability to cope with process changes
• Digitalization/automation mindset

The benefits you will enjoy:

• Flexibility and home office - here you can find real work life blend
• Attractive yearly cafeteria
• Comprehensive private medical health insurance 
• Free language courses
• Soft & hard skill trainings 
• All You Can Move possibility
• Inspiring office environment in a center location of Budapest
• As our name is new, you can expect exciting projects and challenges
• We take care of your growth you can always learn from our charismatic, professional leaders
• A company culture, where we are proud of each other, and where fun and the attitude of giving back to our environment are highly appreciated
• A community where you can freely share your own creative ideas and suggestions to create a better world

BRINGING YOUR TRUE SELF TO WORK

To reach our goals, we know we need colleagues at all levels who are truly diverse in every way. That’s why we are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. Our customers come from a wide range of backgrounds, and so do our people and It’s business critical for us to ensure all our people have what they need to perform at their best and can be their true selves at work.